Medical oxygen is one of the vital medicines for the management of hypoxemia due to COVID-19 and other respiratory distress induced diseases which remain ever present not only in Ethiopia, but also globally. A safe, reliable oxygen ecosystem is found to be one of the basic elements of health services, and necessary as the single, irreplaceable treatment for hypoxemia, and thus worthy of additional investment. The Ethiopian Ministry of Health (MOH) has been making deliberate efforts to build a resilient health system for a strong response to public health emergencies which include the COVID-19 pandemic and its catastrophic effects, part of which includes continued access to medicinal oxygen.
Clinton Health Access Initiative (CHAI) Ethiopia carries out a wide range of programs to support the MOH in improving the health status of the country by ensuring access to quality health services. Apart from the current COVID-19 support to MOH, CHAI Ethiopia has eight programs: Child Survival/Essential Medicines, Maternal and Newborn Health (MNH), HIV Access, Laboratory Services, Vaccines, NCD, Global Health Financing, Data for NTD, and Assistive Technology.
Procurement context
The MOH, in collaboration with its key stakeholders like CHAI Ethiopia and other implementing partners, has been working on the medical oxygen need assessment and analysis with all necessary actions including procurement of Pressure Swing Adsorption (PSA) oxygen generating plants, manifolds, pipeline systems and power generators to meet the additional oxygen need for COVID-19 pandemic management and beyond.
To improve access to medical oxygen in the country via narrowing the current huge demand-supply gaps at service delivery points, the MOH would like to procure, install, and commission manifolds, central or sub-central piping distribution systems (e.g. separate oxygen distribution manifold system for critical care in the scattered building) at Adolla, Halaba, Degehabur, Finoteselam, Gelemso, Maychew Lemlem Karl, and Pawi hospitals as part of the Global Fund COVID-19 Response Mechanism (GF-C19RM) scheme.
CHAI invites eligible bidders for the supply, installation, and commission of manifolds and pipeline systems at the seven hospitals.
Process
The procurement process will be conducted with consideration for efficiency, cost-effectiveness, value for money and long-term sustainability of the oxygen ecosystem. This procurement request was developed in direct partnership with the MOH.
Objective and scope
CHAI is seeking quotes which include the procurement/supply of materials, installation, training, commissioning and after sale service of:
- Piped distribution for medical oxygen, including manifolds and pipeline systems materials, installation, training, commissioning and after sales service in seven hospitals, and ancillary devices (accessories) such as flowmeters and humidifiers.
- The warranty should cover any malfunctioning component; the vendor will be responsible for liaising with component manufacturer to ensure warranty is honored.
Detailed specifications for all the above items can be found in Annex A, and requirements for after-sales service level agreement in Annex B. The contract shall include the quantity of the items above; all taxes, duties and other levies payable shall be indicated separately.
Desired shipping, installation and commissioning costs should be under DDP INCOTERMS 2020.
If you are interested in submitting a Bid in response to this Invitation for Bid (IFB), please prepare your Bid in accordance with the National Competitive Bidding (NCB) requirements and procedure as set out in this IFB.
Bidders should submit Technical, Operational, and financial proposals. Offers are to be submitted in two (2) separate envelopes and they must be clearly labeled:
- Technical and Operational
- Price Schedule / Financial Proposal
It shall remain the bidder’s responsibility to ensure that the quotation is submitted before 2PM on 23rd of Oct 2023 deadline as indicated by CHAI, to the following address:
- Clinton Health Access Initiative
- Bid Document for (IFB # CHAI/ EM/CSP/002/23), Meskel Flower Road
- Tel # 011 416 6993-98, Fax: 011 416 6988 and P.O. Box 3297, Code 1250,
- Addis Ababa, Ethiopia
All bid documents submitted after the cut-off date set shall be rejected and returned unopened to bidders.
Bids shall be opened in the presence of the bidders and/or their representatives who choose to attend in person at the Clinton Health Access Initiative office at 2:15 PM on 23rd of Oct 2023. All bids must be accompanied by a 2% Bid Security of Bank “Casher Payment Order” in Ethiopian Birr, An unconditional Bank Guarantee, or an irrevocable Letter of Credit.
All interested bidders must have renewed license and bidder’s registration certificate from Government of Ethiopia
– Ministry of Finance and Economic Development.
