The MOH has been working to expand oxygen plants in each region in Ethiopia. Clinton Health Access Initiative (CHAI) Ethiopia carries out a wide range of programs to support the MOH in improving the health status of the country by ensuring access to quality health services. As part of the initiative, MOH has requested CHAI to procure maintenance, testing and calibration tools and instrument, with funding from the Global Fund under the C19RM budget. This procurement aims to ensure the reliable availability of maintenance and diagnostic tools for the timely management of maintenance services. This initiative will support the functionality of critical PSA plants and related oxygen devices, enhancing the sustainable availability and accessibility of medical oxygen while improving the quality of healthcare service delivery across the country. CHAI requests qualified bidders to submit proposals for the supply of the following items.
| Medical Device Maintenance, Testing, Calibration Tools and Instrument List for procurement | ||||
| SN | Description | Unit of measure |
Qty | Remark |
| 1 | Electrical Safety Analyzers | Pcs | 43 | |
| 2 | Ventilator flow analyzer | Pcs | 44 | |
| 3 | Patient monitor Analyzers | Pcs | 61 | |
| 4 | Ultrasonic Oxygen Analyzer | Pcs | 39 | |
| 5 | Electrosurgical Unit Analyzer-Calibrator | Pcs | 1 | |
| 6 | Defibrillator Analyzer Calibrator | Pcs | 1 | |
| 7 | Mechanical toolkits | Pcs | 152 | |
| 8 | Electrical and Electronic Toolkits | Pcs | 226 | |
Process
The procurement process will be conducted with consideration for efficiency, cost-effectiveness, value for money, and long-term sustainability of the health systems.
Objective and scope
CHAI is seeking quotes that include the procurement/supply of materials with the warranty that should cover any malfunctioning component; the vendor will be responsible for liaising with the component manufacturer to ensure the warranty is honored.
Detailed specifications for all the above items can be found in the tender document.
Desired shipping, installation, and commissioning costs should be under DAP INCOTERMS 2020
Letter of invitation for medical device maintenance, testing, and calibration
Tools and Instrument Interested bidders are invited for the Procurement of materials and supply/delivery to the agreed destination. Bidders must submit a separate unit and total price for each cost driver mentioned in the summary part (Materials cost, transportation, and the warranty period) for detailed items in the list for the financial proposal. A complete set of bidding documents in English shall be obtained from CHAI Ethiopia Head Office, during office hours from Monday to Friday 8:30 am to 12:30 pm and 1:30 pm to 4:30 pm as indicated below address for free of any charge. Alternatively, bidders can obtain the bid document electronically to their company email address.
If you are interested in submitting a Bid in response to this Invitation for Bid (IFB), please prepare your Bid in accordance with the National Competitive Bidding (NCB) requirements and procedure as set out in this IFB.
Bidders should submit Technical, Operational, and financial proposals. Offers are to be submitted in two (2) separate envelopes, and they must be clearly labeled:
- Technical and Operational
- Price Schedule / Financial Proposal
It shall remain the bidder’s responsibility to ensure that the quotation is submitted in person before 2 PM on 8 May 2025 deadline as indicated by CHAI, to the following address:
Clinton Health Access Initiative
Bid Document for (IFB # CHAI/ EM/CSP/002/25), Meskel Flower Road
Tel # 011 416 6993-98, Fax: 011 416 6988 and P.O. Box 3297, Code 1250, Addis Ababa, Ethiopia
Email address: ethiopiaprocurement@clintonhealthaccess.org
All bid documents submitted after the cut-off date set shall be rejected and returned unopened to bidders.
Bids shall be opened in the presence of the bidders and/or their representatives who choose to attend in person at the Clinton Health Access Initiative office at 2:15 PM on 8 May 2025. All bids must be accompanied by a 2% Bid Security of Bank “Casher Payment Order” in Ethiopian Birr in a separate envelope, an unconditional Bank Guarantee, or an irrevocable Letter of Credit.
All interested bidders must have a renewed license and bidder’s registration certificate from the Government of Ethiopia – Ministry of Finance and Economic Development.
